Organization of Corporate Events, Congresses and Company Parties
Parceiros estratégicos para o sucesso do seu evento empresarial. Soluções completas para reuniões, congressos e dinâmicas de grupo, com foco no profissionalismo e impacto.
Frequently Asked Questions
What are the first steps to planning a successful corporate event?
A organização de qualquer evento empresarial, seja um congresso ou uma festa de Natal, deve começar pela definição clara dos objetivos (KPIs): pretende motivar a equipa, lançar um produto ou fazer networking? Com o objetivo definido, o passo seguinte é criar uma checklist cronológica que inclua a seleção da data, a procura do espaço e a contratação de fornecedores. Para não se perder em folhas de Excel, recomendamos centralizar todas estas tarefas num Dashboard de Gestão de Eventos digital, onde pode acompanhar o progresso de cada etapa num só lugar.
How far in advance should we start planning our corporate event?
To guarantee availability in the best venues and the best supplier rates, we recommend starting planning 3 to 6 months in advance for medium-sized events (up to 100 people). For large conventions or corporate Christmas parties (very popular dates), it is ideal to contact us 6 to 12 months in advance. However, we are experts in crisis management and can present creative solutions for last-minute events.
What types of team-building activities are trending right now?
Companies today seek experiences that generate real impact, not just "fun." The major trends we implement include team building with a social purpose (corporate social responsibility), wellness and mindfulness activities, and immersive experiences linked to Portuguese gastronomy and local culture. We create customized dynamics that reinforce your brand values and increase team cohesion in an organic and memorable way.
How to create and manage a corporate event budget without setbacks?
A solid budget should cover all expense categories: venue rental, catering, audiovisual equipment, decoration, and support staff. It's also crucial to allocate a contingency margin (generally 10% to 15%) for unforeseen events. The most effective way to control costs is to use a professional tool, such as our Digital Budgeting tool , which allows you to enter estimates, record actual payments, and automatically calculate deviations, ensuring the event remains financially viable.
How can you ensure maximum productivity when communicating with multiple suppliers simultaneously?
One of the biggest challenges in organizing corporate events is the dispersion of contacts across emails, calls, and WhatsApp. To gain efficiency, the secret is centralization. Instead of managing dozens of chat windows, use a Management Dashboard where you can maintain a history of communications, schedule briefing meetings, and centralize access to the profiles of selected suppliers. This not only saves hours of administrative work but also ensures that no important information is lost between the marketing team and external partners.
What are the key performance indicators (KPIs) for evaluating the success of a business event?
The success of an event is measured by its impact and adherence to the budget. It's essential to analyze the cost per participant, the level of satisfaction (through quick surveys), and the reach of the brand message. To facilitate this analysis, you should keep a rigorous record of all planned versus actual costs. By using our Event Budgeting tool , you can extract clear reports on the investment in each category (catering, venue, entertainment), allowing you to present your company's management with a transparent view of the project's return and financial efficiency.
What should I consider when hiring catering and audiovisual providers?
The quality of your suppliers reflects your company's image. In catering, it's crucial to request menu samples and ensure options for food intolerances. In audiovisual services, verify that the supplier has experience at the chosen venue to avoid technical sound or lighting problems. The secret is comparison: never accept the first offer. Use platforms that allow you to request and compare multiple quotes from verified suppliers, ensuring the best quality-price ratio and contractual security.
What's the best way to organize the guest list and seating plan?
Guest management is often the most complex task due to managing RSVPs and dietary restrictions. For seated events, such as gala dinners, strategic seating arrangements are vital for fostering networking and team cohesion. Avoid the traditional "post-it" method and use a digital table planner . This tool allows you to draw the room layout, drag and drop guests onto tables, and export the final list to the reception and catering team, preventing errors on the day of the event.